How Do I View the Coach Rota?

Navigation: Settings > Rota

Viewing the Rota

When viewing the rota, the default view will be the current month and will display any classes that have been assigned a time. The classes will be displayed in green when the correct number of coaches stated in the class settings are assigned and red if there aren’t enough. If the number of coaches required in the class settings is ‘0’, the class it will be displayed in grey.

You can change the view by clicking on ‘Monthly’, ‘Weekly ‘or ‘Daily’ on the top right-hand side of the calendar.

Use the arrows on the left-hand side of the calendar to scroll by day or click on the small calendar icon to view a specific day.

Please note – Where multiple classes are scheduled on the same day which can’t be displayed within the window, a ‘more…’ link will be displayed. Clicking on this link will open a single day view of all classes.

New search+

The New search+ function allows you to filter the information shown on the rota based on the following fields:  Class, Coach, Booked holidays, Absence and Authorised leave. For each field you will be able to filter the data by the following criteria: ‘Is equal to’, ‘Is not equal to’, ‘Contains’ and ‘Does not contain’. When searching on ‘Class’ and ‘Coach’ and selecting ‘Is equal to’ or ‘Is not equal to’ you will see a dropdown selection of all applicable choices. For any other value the choice will be free text.

By using the ‘AND’ and ‘OR’ options in the ‘Select’ dropdown on the right-hand side of the page you can create multiple search parameters.

Viewing class information

When hovering over the class name in the calendar, the following information will be displayed.

• Class name
• Number of coaches required
• Names of coaches assigned to the class
• Size limit and number of contacts in the class if applicable