How Do I Mark a Coach as Absent?

Navigation: Settings > Rota

Marking holiday, paid absence and unpaid absence for a coach

You can manage the holiday and absence of coaches assigned to a class on the rota, to do this follow these simple steps:

Step 1: Using the check box alongside the class name, select the class(es) that you wish to mark leave for.

Step 2: Hover over ‘Actions’ and select either, ‘Book holiday dates’, ‘Mark absence’ or ‘Record paid absence’.

Step 3: Select the coach that you want to book the time for and enter how much time you want to book, it may be that a class is 2hrs long but only want to mark 1hr as leave.

Step 4: Press ‘OK’.

Please note – leave can only be marked against one coach at a time.

Step 5: The system will prompt you to assign a new coach to the class as the coaching requirements are now short. ‘Do you want to assign a new coach to the class?’ by selecting ‘No’ you will return to the Rota and if you do not have enough coaches assigned to the class, it will display in red.

If you select ‘Yes’ continue with the steps.

Step 6: You will now see a list of all available coaches (those already assigned to the class will be checked and any that have leave booked will be greyed out), select the coach that you want to assign to the class and click ‘Next’.

Step 7: Insert or amend the hourly rate of pay for that coach. If the coach is doing overtime you may want to increase their rate for this class only. Next click ‘OK’.

You will now have assigned a new coach to a class and if you now have enough coaches assigned the class will be displayed in green.