How to Use The Register
This help guide sets out the steps you need to follow to access the attendance register from a computer.
You will still need to have given permission to coaches to record attendance from a computer.
Please note - apart from event categories, any type of group can be linked to an attendance register, not just classes. This guide is using classes, though please follow the same steps just selecting the relevant type of group as required.
Using the Attendance Register
Step 1: Select the relevant class you wish to view the attendance register for.
Step 2: Once you are looking at the contacts within the class, hover over the ‘Attendance Register’ icon, select the relevant register and relevant session.
Step 3: The screen will load with a view of all contacts in the class, with boxes down the left-hand side to tick, along with any extra fields that you have chosen to display in your register settings.
Select the relevant contact(s) using the check box(es) on the left of the table and click on the ‘Record Attendance’ icon.
If you have added the ‘Attendance record’ field on your list of fields, this will show as a green circle for the session in question. Any contacts that were not selected will have a red circle against their name(s). If no attendance was recorded for any contacts, a grey circle will appear alongside all names.
If you have hidden any fields, you can view these by clicking onto the contacts name - this will then open a box displaying all information for this contact depending on what has been selected to be displayed in the register settings.
Contacts whose attendance has been recorded but are subsequently removed from the class will still be listed in the attendance record. However, the tick box alongside their name(s) will not be selectable. Their name(s) will also appear in black on the list.
Click on ‘print’ for a hard copy of the attendance register. If you have added the ‘Attendance record’ field on the register, the history of attendance to date will be displayed.
Please note - Before deleting a class, you should check that the attendance register is correct . If you delete the class, you will no longer be able to edit the attendance for it.